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Scheduling a bill-pay payment

Becca Campbell avatar
Written by Becca Campbell
Updated over a week ago

This article walks you through how to schedule a bill-pay payment. To see how to schedule a payment with Extended Payment Terms, please refer to this article.

Steps to Schedule a Bill-Pay Payment

  1. Log in to your Settle account and Add a bill. (Check out this article if it's your first time.)

  2. Once you see the bill in your Bills > Unscheduled tab, open it

  3. Click Proceed to payment at the bottom right corner of the invoice screen.

  4. You'll see options to Pay from my bank account or Finance payment (Extend payment terms)

  5. Keep Pay from my bank account selected

  6. Select which date you'd like Settle to pay your vendor. Once a date is selected, hit Pay ASAP or Schedule

*Disclaimer - please note that vendors must have an address on file in order for Wire transfer payments to be processed successfully.


Customizing the Payment Reference Field

Payers can set a default vendor-level value for the Payment reference field, which will automatically populate when initiating a payment.

How it works

  • A default Payment reference (also called remittance info) can be saved for each vendor under Vendor Settings.

  • When creating a payment, this default value will automatically appear but can be manually edited before sending.

  • If no default is set, Settle will pre-populate the field with the invoice number and date (e.g. Invoice Inv #123 from 2025-04-30), as it has in the past.

  • This feature supports all payment types and all payment methods.

  • The reference will appear:

    • In the vendor’s bank memo

    • In the confirmation PDF

    • (Bank statement presentation may vary based on the vendor’s bank.)

Supported Symbols

  • Up to 40 characters

  • Letters: A–Z, a–z

  • Numbers: 0–9

  • Spaces

  • Special characters: _ # $ % & ’ ( ) * + , - . / : = ?

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