Transfers allow you to move inventory between different locations within your ecosystem (e.g., from Warehouse 1 to Warehouse 2). When you initiate an Inventory Transfer in Settle, an email will be sent to your location contacts. This will notify the sending organization of the transfer request and, if WMS integration is enabled, inform the receiving organization of the ASN (Advance Shipment Notice).
Create a transfer
Navigate to the Transfers tab on the left-hand side of your screen.
Click the "+ Create Transfer" button at the top right of the screen.
Fill in the relevant information, including:
Sending location
Receiving location
Transfer number
Issued on
Arrive by
(Optional) Shipping number
Note: The "Issued On" date is automatically set to the day you create the transfer, but you can change it if needed.
To add line items to the Transfer, enter the Item name, and quantity to transfer. The SKU field is equipped with a search function, so you only need to remember the name of the item, and we’ll look up the SKU for you.
Add additional expenses if necessary - 👉 read more about adding additional expenses.
Once all the information is filled out, set the status to “Open” and save your changes by selecting the "X" button.
👉 Read more about locations in Settle.
👉 Read more about inventory in Settle.
Transfer statuses
Statuses help you organize your Inventory Transfers. On the Inventory Transfers page, you can filter your view by statuses. Settle currently supports 4 statuses:
Draft: An Inventory Transfer that is being prepared.
Open: An Inventory Transfer that is awaiting fulfillment.
Closed: An Inventory Transfer that has been fully received.
Canceled: An Inventory Transfer that will not be fulfilled.
Transfers table - Columns
The columns reflect the information below. Note that if you do not see a column for one of the columns below, click the columns icon in the top-right of the page to toggle each column on or off.
Transfer #: A unique identifier assigned to the inventory transfer.
Status: The current stage of the inventory transfer (e.g., Planned, In Transit, Received, Completed, Cancelled).
From location: The warehouse or location from which the inventory is being transferred.
Destination: The location to which the inventory is being transferred.
Issue date: The date the inventory transfer was officially issued or sent.
Expected amount: The anticipated quantity of the inventory being transferred.
Shipment number: The tracking number or identifier for the physical shipment of the transferred inventory.
Bills #: The reference number of the bill received from the vendor for this Purchase Order, with an indicator if there is more than one.
GRN #: The reference number of the Goods Received Note associated with this Purchase Order, with an indicator if there is more than one.
Receive a transfer
Go to the Transfers tab in the left-hand navigation bar and select the transfer you want to receive.
Click the “Create GRN” button.
Update the fields in the Inventory Transfer details panel on the right side of your screen. This includes the Vendor, GRN # (which is auto-populated but can be changed), Memo, Delivery, Contact information, and Quantity Received. You can also link any PO or Bill to the GRN. The Transfer will automatically link to this GRN, and once all items are fully received, the Transfer status will change to "Closed."
To save the GRN, select the "X" button.
FAQs
How does a transfer impact my inventory levels?
When a transfer is initiated, the inventory count is deducted from your available inventory at the sending location. Once the inventory is received at the destination, the available inventory is updated accordingly.
How does auto-closing a transfer work?
If the quantity of inventory received matches the transfer order, the transfer order will be automatically closed.