Your Settle dashboard features a cash outflows graph to provide high level visibility into your past and upcoming payments, segmented by payment types.
By default this graph shows the previous 2 weeks of outflows along with the current week, plus 16 weeks into the future, for a total of 19 weeks displayed. We currently do not support manual adjustments to this range, but let us know if that’s something you’d find useful.
When utilizing the cash outflows graph, please note that it only includes payments that have been scheduled. Therefore, any bills in your Settle account that do not have an associated scheduled payment will not appear in this graph.
Cash Outflows Graph
The Cash outflows graph provides a visual representation of your upcoming payments, segmented by payment types. By default, this graph shows the previous 2 weeks of outflows along with the current week, plus 16 weeks into the future, for a total of 19 weeks displayed. We currently do not support manual adjustments to this range, but let us know if that’s something you’d find useful.
Important Notes:
The graph only includes scheduled payments. Bills in your Settle account without an associated scheduled payment will not appear.
Your monthly Settle subscription fees (for paid plans) are not included in this graph.
The Cash outflows graph is designed to show only payments (bills are neglected by default). The AP Forecast toggle extends visibility to 26 weeks by adding data from the PO AP Forecast section, allowing you to visualize expected payments from purchase orders.
Understanding the Data Display
Data from PO AP Forecast: This is shown on the Cash outflows graph as "Expected pmts from POs".
PO Deposits: When a deposit payment on a PO is made, it is shown as part of the "Cash Payments" category, regardless of the AP forecast toggle. This is independent of the PO AP Forecast data.
Linked Bills and POs: When a deposit is made and a bill with a payment is linked to a PO, both the deposit and bill payments are shown on the graph, along with the PO AP Forecast data (if the toggle is enabled).
Scheduled Payments: To ensure data accuracy, the graph requires at least one scheduled payment to be present.
Unscheduled Payments: Unscheduled bills appear as the top segment labeled "Est. unscheduled pmts on Bills" in each stacked bar. Each bar represents total cash outflows for a specific week, and unscheduled bills are placed in the bar that corresponds to their Due Date.
Payment Types:
Fees: Encompass all fees incurred from our Extended Payment Terms.
Financed Payments: Cover principal repayments related to our Extended Payment Terms product.
Cash Payments: Payments made directly from your bank account, without any financing. This also includes PO deposits.
Failed: Payments that encountered an issue while processing and require intervention to be completed. Contact our Support team if you’re unsure about a specific payment failure.
Purchase Orders (POs): To help you forecast payments further into the future, Settle includes POs in your cash outflows graph. Once a bill is linked to the PO, Settle will use your bill to estimate when you will make payments.
Including POs in Cash Outflows Graph:
To include a PO in your cash outflows graph, navigate to a PO and scroll down to the AP forecast section. Here, you will need to add some information to inform the forecast:
Payment Terms Trigger: The estimated amount of time before your payment terms kick in. You can label what event you expect to happen that will initiate your payment terms clock, like "20 days until billing."
Payment Terms: The terms that you have agreed upon with your vendor (e.g., 50% Net 30, 50% net 60).
With this information, Settle will estimate when we expect you will have to make a payment on the PO. You can always override Settle's estimated date.
Tip: You can save these estimates on the vendor's profile so you don't have to type them in for each PO. Once a bill is linked to the PO, Settle will defer to the bill's amount and due dates in the cash outflows graph.
Downloading Outflows Data:
The information shown in this graph can be downloaded as a.csv file by clicking the download button in the upper right-hand corner of the graph.
👉 Note that your monthly Settle subscription fees (for paid plans) are not included in this graph.
FAQs
Q: Why do I see bills without due dates in the last bar?
A: Bills without a due date are grouped in the final bar of the Cash Outflows chart so they can still be accounted for in your forecasting.
Q: Can I customize the filters for the Bills view?
A: Yes! After clicking into the filtered Bills view from the chart, you can adjust the filters as needed.
Q: Do partially paid bills appear in the chart?
A: Yes, but only the remaining unpaid amount is reflected in the chart.
Q: Can I export the Cash Outflows data?
A: Yes, the chart data can be exported as a CSV from either the dashboard chart or the Bills list view.