This feature allows you to record partial or full payments made outside of the system for bills and purchase orders. This feature is especially useful in situations where a deposit or partial payment has been made to a vendor before a bill or purchase order is created in your account.
From the bill view, click the 3 vertical dots on the top of the page. Click the +Add external Payment record from the dropdown.
Input the payment amount, method, a reference for internal use, and the payment type. For non-credit card payment methods, you can also set the bank account used for that payment via the Paid from dropdown. These bank accounts are based on your Settings.
Click Add payment record to add this to the bill or PO.
This external payment will now reduce the total amount due.
To view external payment record, click the Payments tab in the navigation options on the right side of the bill or PO view. Here, you'll find the External Payment section with the list of any external records associated with that bill.
To delete an external payment record, click the Payments tab in the navigation options on the right side of the bill view. Here, you'll find the External Payments section with the list of any external records associated with that bill. Click the Delete Payment record option.
FAQs
Q: Does Settle pull partial payments on bills from QBO?
A: No, Settle does not currently pull partial payments on bills from QBO. If a bill is partially paid outside of Settle, it will not automatically sync to reflect the updated balance.
Q: How can I account for partial payments in Settle?
A: Settle provides the External Payments feature, which allows users to manually add a payment record on bills. This helps align the open balances in Settle when a bill has been partially paid outside of the platform.
Q: Will adding an external payment in Settle affect my QBO records?
A: Yes, adding an external payment in Settle and having the same payment recorded in QBO may create duplicates in QBO.
👉 Read more about our QBO integration